Engen Management Assistant




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Closing date: 2018/03/30

Management Assistant (171223-5) - Engen
Job Title Management Assistant
Department Marketing & Business Development
Division Commercial
Job Type Permanent
Location – Town / City Parktown Office (GRO)
Location – Province Gauteng
Location – Country South Africa
Key Purpose
Key Generic Accountabilities 1. Finance:
Indirect Control

2. Customer:
Mostly Internal

3. Talent Management:
Manage Self

4. Adhere to HSEQ and ZeTo Rules:
Communicate, interpret and adhere to Engen’s Health, Safety, Environment & Quality (HSEQ) policies and Zero Tolerance (ZeTo) rules to ensure individual safety and that of others, safeguard business operations and Engen’s compliance to industrial requirements.

5. Good Governance:
Enforce the implementation of applicable Engen procedures and guidelines and affect the compliance to statutory and legislative requirements to ensure conformance to the established Limits of Authority (LOA) to safeguard Engen’s interest, image and reputation.

6. Mindset, Behaviour and Culture:
Develop and implement distinctive mindset, behaviour and culture to achieve high work performance by adoption and implementation of value interventions, tools and methodologies to promote and instil high sense of commitment, ownership, integrity and loyalty that will contribute to operational excellence.

7. Adhere to COBE, POPI, and ABC Policies:
Communicate, interpret and champion the execution of Engen’s policies and provisions of the Codes of Conduct & Business Ethics (COBE), Protection of Personal Information (POPI) and Anti-Bribery & Corruption (ABC), and undertake appropriate mitigation and/or intervention programmes to safeguard business operations, high staff discipline and industrial harmony.

Specific Outcomes Key Job Specific Accountabilities 1: Travel Management
Provide the correct travel requirements for Commercial Management Committee by ensuring that the itenary bookings are done as per plans and requirements for effective and smooth implementation and execution of Commercial strategic goals and objectives

Key Job Specific Accountabilities 2: Project Planning, Management and Co-ordination
Effectively plan and co-ordinate all Commercial events and conferences internally and externally by ensuring that the activities are as per approved plans and requirements and to meet Commercial departmental goals

Key Job Specific Accountabilities 3: Office Management
Management of Commercial Management Committee office and admin requirements through the co-ordination of activities such as travelling, internal & external communication, diary management, administration, filing, payments and data base management to ensure smooth running and adherence to corporate governance

Key Job Specific Accountabilities 4: Customer Relationship
Build and maintain internal and external stakeholder relationships through professional interaction and communication with customers, employees and service providers in order to ensure smooth operations within the Commercial business

Key Job Specific Accountabilities 5: Communication and Reporting
To ensure availability and communication of accurate information within Commercial Management Committee through preparation and distribution of minutes/ documents, expense reports, briefing papers, reports and presentations and process agendas as well carrying out related researches and presents findings to ensure adherence to corporate governance and related processes and procedures

Education & Experience Minimum Qualification, Accreditation & Experience:
NQF Level 4 (Matric)
2 years Administrative/ Secretarial experience
Admin support experience supporting Senior Managers

Advantageous Qualification, Accreditation & Experience:
Higher Certificate in Admin/Secretarial
1 year experience in Project Management

Knowledge, Skills & Attributes

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